General Terms & Conditions
Terms Binding. By entering the competition, each Entrant agrees to be bound by these terms and conditions.
Privacy. All personal information provided by you (the *Entrant*) shall be used solely for the administration of the Montreal International Poetry Prize (also Montreal Prize). By providing such information, the Entrant consents to its use for such purposes.
Accuracy of Information. The Entrant guarantees that all personal information provided in his or her personal account and in the entry form is accurate. The Entrant assumes responsibility and liability for any and all consequences arising from human error, fraudulent information, and any information provided to the Montreal Prize that is inaccurate. Any false statement made by an Entrant is ground for disqualification from the Montreal Prize.
Limitation of Liability. The Montreal Prize and its directors, officers and employees shall assume no liability of any kind whatsoever resulting from fraudulent claims or statements, loss or theft of any data, damage to any equipment including software, computer or any other malfunctions or mistakes related to information technology, losses, delays, or any other mistake. The Montreal Prize and its directors, officers and employees shall assume no liability of any kind whatsoever for any case in which their inability to act results from any event, act or situation beyond their control.
No Refund. Entries will not be refunded under any circumstances.
Ineligibility. Entries that do not conform to these terms and conditions shall be ineligible. Only entries that meet all the present terms and conditions and the online entry requirements, including payment of relevant entrance fees, shall be considered.
Decisions Final. By entering, each Entrant agrees to abide by Montreal Prize rules. All decisions made by Montreal Prize directors or authorized agents, including subeditors, editors, and judges as the case may be, are final. The Montreal Prize does not respond to correspondence concerning final decisions.
Jurisdiction. This Agreement is governed by and shall be construed in accordance with the laws of the Province of Quebec. The parties hereby attorn to the jurisdiction of the courts of the Province of Quebec.
Confirmation. Telephone confirmation of receipt of any entry is not available. Montreal Prize will not confirm the content of entries. Acknowledgement of receipt will be sent via email to those who provide a valid email address in the personal information section of their online account with the Montreal Prize.
Retrieval of Entries. Entrants are responsible for keeping their own drafts. Once entered, the text of a poem cannot be retrieved for the Entrant. The Montreal Prize is not responsible for tracking entries and will not retrieve entries from its database at any time. The Montreal Prize uses a restricted, anonymous entries platform that protects anonymity, making individual poems difficult to retrieve.
Contact. Unsuccessful Entrants will not be contacted.
Competition Closure. Should participation levels fail to meet the minimum set by the Montreal International Poetry Prize, the Montreal International Poetry Prize may close the competition and refund all Entrants their Entry Fees. In such a case, all Entrants will be informed by email using the email provided by the Entrant in the Entrant’s account information. The 2013 minimum number of entries is 4,000.
Age Restriction. All Entrants shall be of the age of majority in their legal jurisdiction of residency at the time of entry submission.
Subject. Entries may be on any subject.
International Entries. Entries may be submitted from anywhere in the world. Each entry must be submitted with the author’s legal name, and an additional pen name if so desired.
Length. Entries may be any length not exceeding forty (40) lines, excluding blank lines, numbered section titles, brief dedications and epigraphs.
Language. All entries must be primarily in English (the inclusion of a few non-English words or phrases is acceptable).
Simultaneous Submissions. Simultaneous submissions are ineligible for the Montreal Prize.
Publication Defined. Any work that has appeared on the Internet or in print, or has been broadcast in any format is considered published and is therefore ineligible for the Montreal Prize.
Previous Publication. Entries must be unpublished and original works of the Entrant. Each entry must be the work of a single author, not including a company or organization. Each entry must not infringe upon any right or copyright of any person or entity.
Prior Contract. Entries cannot be under contract, including for publication and/or broadcast in any medium. If an entry is placed under contract or made public after it is entered, it is rendered ineligible, and it is the responsibility of the Entrant to inform the Montreal Prize of such ineligibility.
Publication Following Entry. If an entry is published at any time before the selections for the Montreal Prize anthologies have been announced, it will be rendered ineligible. Entries that are selected for publication in the Montreal Prize anthologies are subject to specific publishing rights outlined elsewhere in these rules.
Entry. All entries must be entered exclusively using the entry system on the Montreal Prize website. No other form of entry, by conventional mail or otherwise, shall be considered, and any such entry will not be returned. Entries must not include the Entrant’s name in the text.
No Changes. All entries are final, with no changes allowed.
Entry Restrictions. Montreal Prize directors, officers, employees, representatives or agents, including the subeditors, editors and prize judges, as well as any of their immediate family members or persons with whom they are domiciled, are not eligible to enter the Montreal Prize.
Entry Fee. An entry fee is required for each entry. Fees are allocated based on early and final entry deadlines, first or additional entry status, and by the Entrant’s region (i.e. Entrants from developing or developed countries are assigned different fees respectively). Categorization of countries is based upon the UN Human Development Index. The applicable fees are as follows:
Developing World Entrants (i) $15 CDN for a first entry from the developing world submitted by the early entry deadline. (ii) $20 CDN for a first entry from the developing world entered after the early entry deadline. (iii) $10 CDN for any additional entry from the developing world subsequent to the first entry.
Developed World Entrants (i) $20 CDN for a first entry from the developed world submitted by the early entry deadline. (ii) $25 CDN for a first entry from the developed world entered after the early entry deadline. (iii) $15 CDN for any additional entry from the developed world subsequent to the first entry.
Deadlines. The early entry deadline is March 31 2013 at 23:59 GMT. The final entry deadline is May 15 2013 at 23:59 GMT.
Fee Payment. Entries will not be eligible until payment has been received and confirmed by PayPal. If payment is withdrawn, the relevant entry will be rendered ineligible. All entries are final, and entry fees are non-transferable and non-refundable. Cheques, postal orders, money orders, e-transfers, or any payment made without using the online entry system will not be accepted.
WARRANTY. Entrants warrant they have created the entry they are submitting, that they own all rights to it, that all intellectual property, including copyright, in the entry is wholly original to the entrant and remains solely and exclusively with the entrant, and that the entry shall not violate any laws of any country and shall not infringe any other party’s copyright, trademark or other rights. Entrants will indemnify and hold the Montreal Prize and its directors, officers, and employees harmless from and against any and all loss, damage, costs and other expense arising out of claims, whatever their nature, resulting directly or indirectly from breach of this warranty.
Copyright. Copyright remains with the authors. By submitting an entry, the Entrant grants worldwide licences to the Montreal Prize for the following, in the case that the entry is selected for publication: (i) The right to publish the entry in one or both of the Montreal Prize anthologies: the Montreal Prize Longlist Anthology and the Montreal Prize Global Anthology. (ii) Exclusive right to record with any existing technology, or any technology that is created, and to broadcast and commercialize the public readings of any published entries or excerpts of those on any media, Internet sites and multiplatform, for one (1) year beginning at the date that the Entrant confirms notification of selection for publication. (iii) The right to insert a hyperlink to the Montreal Prize website where the entries will be stored.
Reprint. For any entry that is published in both or either of the Montreal Prize anthologies and/or online, any requests for permission to reprint or photocopy an Entrant’s work shall be referred to the Entrant.
Name and Likeness. All Entrants whose entries are selected for the anthologies shall agree, if necessary, to have their name and/or picture, including their photograph, and/or their voice used for promotional purposes related to this competition, free of charge. Each Entrant who has an entry selected for either publication and/or the prize agrees to take part in reasonable publicity after publication and the awarding of the prize and to the use of their names, title of work, biographies and photographs in such publicity.
Selection by Editors. All entries will be selected and judged anonymously. Each entry will be randomly allocated to an editor, who will select from his or her allocated entries a number of entries for the anthologies.
Judging. The prize judge will select the prize winner, also anonymously, from the entries selected for the Montreal Prize Global Anthology.
Sub-editing. In the case that the Montreal Prize decides that too many entries have been entered for the editors to assess, the entries will be screened by sub-editors selected by the Montreal Prize in order to reduce the number of entries to a number that the editors have agreed to assess.
Correspondence. No editorial feedback will be provided to Entrants. No correspondence will be entered into with an Entrant regarding the selection process.
The Prize and the Publications
Prize and Publishing. A single cash prize of twenty thousand dollars in Canadian funds ($20,000 CDN) will be awarded to the Entrant whose entry is selected by the prize judge from the approximately 50 poems slated to appear in the Montreal Prize Global Anthology. Approximately eighty (80) entries will be selected for the Montreal Prize Longlist Anthology and will be published therein. Of those approximate eighty (80) entries, approximately fifty (50) will be selected for the Montreal Prize Global Anthology and published therein. To be declared a winner and/or to have an entry included in both or either of the anthologies, Entrants must meet all the present terms and conditions.
Complimentary Copy. Entrants published in an anthology will receive a free copy of the Montreal Prize anthology (or anthologies) in which they are published.
Winner Announcement. The winner of the Montreal Prize will be announced in early December of the relevant year.
No Transfer. The prize may not be exchanged or transferred. No substitutions are allowed.
Refusal. Refusal to accept the prize or publication in both or either of the Montreal Prize publications releases the Montreal Prize, its directors, and any of its employees, sponsors, members or partners and their affiliates of any obligation towards the Entrant.
Method of Award. The prize winner will be notified by telephone if possible or by email if necessary. The method for delivering the prize to the prize winner will be agreed upon between the Montreal Prize and the prize winner. Payment of any transaction fees, including currency exchange fees, associated with the method for delivering the prize amount to the prize winner, are the responsibility of the prize winner.
Time of Announcement. The prize winner will be named online, on the Montreal Prize website, by early December of the relevant year.
Deadline for Claim. The deadline for claiming the prize will be thirty (30) days from the time of announcement.